“This year, I will be more organised!”
This one always finds its way on a New Year’s Resolutions list (guilty!) Miscommunication, juggling multiple projects, time management—these are small business hurdles that we are dealing with on a daily basis. Which is why we all think project management apps are heaven sent! Simply put, they make tedious project management, collaboration and communication tasks seem like a breeze. As 2019 ushers in, we recommend that you update your current project management tool kit to make your business new-year ready. In this blog, we are sharing some project management tools that you should check out.
We’ve had enough of project management tools that are too complicated to use. Asana is a simple but smart app that allows to be integrated into third-party business apps, such as emails, time trackers and other productivity apps. Asana splits everything into tasks and projects, where each task can have specific due dates and have their own dashboard that allows you to attach files, tags, subtasks and comments. You will also get overviews and calendar screens for each project so you would know which deadlines are coming up and how fast you are getting through the bottom of your to-do list.
The free version of Asana can be used by up to 15 people and will have unlimited number of projects and tasks. The premium version gives you a more visual interface, more flexibility in organising projects and advanced search features.
Heard of the Kanban method of organising? In this approach, individual work items are visualised in what’s known as a Kanban board, which helps you properly see how your work flows. In a Kanban board, work typically moves from left to right under different columns, each labelled with a stage within the workflow. Trello is like a digital version of a Kanban board.
Trello is designed based on the Kanban concept of cards and boards. You can assign a project to each board and label the cards with different tasks under the projects. You can also label each column with a client and a card for all the jobs you need to accomplish for that client.
We love Trello’s flexibility. It allows you add custom labels to sort your cards better. You can also include priorities, users, due dates and files attached in each card. When done, simply tick off and archive a card.
The free Trello account allows multiple member access and file attachments for up to 10MB. But if you want more customisation, larger file attachments and more third-party integrations.
Hubspot is the best tool when you are implementing or executing a lead generation strategy where you’re goal is to generate leads, nurture them and eventually convert them into customers. This works best if you have a website, a blog or a landing page with content that generate leads.
Hubspot is the main engine of our inbound marketing strategies, and it allows us to follow through our customers as they move down the sales cycle.
Of course, there’s everyone’s favourite tool—Google. G Suite combines all the productivity and collaboration tools that you love in one suite that can be accessed by anyone in your team. The suite includes Gmail, Hangouts, Google+, Drive, Calendar, Google Docs, Google Sheets, Google Forms and Google Slides. It’s a hub of tools and functionality that will help simplify the needs of modern business, from sending an email to hosting a video conference.
G Suite is also very user-friendly, which is expected of Google to say the least. Best of all, collaboration is super easy and hassle-free, which makes it an absolute must-have for scaling businesses.
Time Doctor is a productivity and time management app that helps business owners and managers monitor work sessions, track time, send work reminders, record screenshots, invoice and manage reporting tools. This tool has helped us address the difficulties and challenges of working with remote staff. Time Doctor can help you track your staff’s real-time work status and productivity by sending screenshots of your employee’s screen and tabs to make sure that only work-related tasks are being done. You will also receive reports at the end of the day showing accurate time usage, tasks accomplished and how much time was spent on each task.
The best part is that Time Doctor offers seamless integration with third-party project management tools (in our case, Asana), which allows for more efficient and accurate time tracking and management.
Airtable is what they call “spreadsheet on steroids”. This highly visual, cloud-based spreadsheet app focuses more on collaboration and data organisation. It’s formatted like a spreadsheet but with added functionalities, such as linking to other data, attaching files, adding comments, sharing tables and many more. We love that Airtable can be integrated with third-party tools like Dropbox, Google Drive and Evernote.
Did we miss anything?
There are so many project management apps out there! But with any app, it’s still important to know what’s essential and what’s not. Run so many apps and you only end up with more clutter.
What are your favourite tools? Let us know in the comments below.